Class Galleries: Consent and Media Safety

Class Galleries hold photos and videos from lessons, events and competitions. Every item carries a consent status, and the platform will not publish media for a student without a checked, valid consent record.

Prerequisites and permissions

• A School Administration or Teacher role with gallery upload access.
• A consent record on file for any student appearing identifiably in the media, collected through your school's standard consent process.

Steps

1. Open Class Galleries and select the class or event album.
2. Upload the photo or video. The system checks the album's associated consent records automatically.
3. If any student in the media lacks a checked consent record, the item is held in Pending Consent status and is not visible outside your school's administration view.
4. Once consent is confirmed and recorded for every identifiable student, update the item's status — it becomes visible to the parents/guardians and students it's scoped to.
5. Add a caption, event name and date for context; these appear alongside the media.

Verification step

The gallery item shows status "Published," and only students/parents with a legitimate connection to that class or event can view it.

Troubleshooting

• Item stuck in "Pending Consent": confirm every identifiable student has a checked consent record — one missing record holds the whole item.
• A parent reports they can't see an expected photo: check the item's visibility scope matches their linked student's class.
• Need to remove a published item: use the takedown control, which records the reason and is subject to audit — do not rely on deleting the file alone.

Owner: AI2N.ai Product & Platform Team · Revision 1 · Last reviewed 2026-08-29